Applicant Data Practices Advisory

The Minnesota Government Data Practices Act (Minnesota Statute Section 13.01 - 13.90) includes two sections affecting applicants seeking employment with the City of New Ulm. First, under "Rights of Subjects of Data" (Minnesota Statute Section 13.04), when an applicant is asked to provide information about him/herself, the City must advise you of:

  • Any known consequences arising from your supplying or refusing to supply the data
  • The identity of other persons or organizations authorized by State of Federal law to receive the data you provide
  • The purpose and intended use of the data
  • Whether you may refuse or are legally required to supply the requested data

Personnel Data

Second, under "Personnel Data" (Minnesota Statute Section 13.43) the following data on you as an applicant for employment by a public agency is automatically public:

  • Education and training
  • Job history
  • Rank on our eligibility list
  • Relevant test scores
  • Veteran's status
  • Work availability

Public Information

As an applicant, your name is considered private until you are certified as eligible for appointment to a position or are considered by the appointing authority to be a finalist for a position in public employment.

If you are hired, the following additional data about you will be considered public information:

  • The "complete" terms of any settlement agreement (including buyout agreements) except that the agreement must include the specific reasons if it involves the payment of more than $10,000 of public money
  • Actual gross salary, contract fees, salary range, and actual gross pension
  • Badge number. This data is private if the candidate is applying for or is hired for an undercover law enforcement position
  • The basis for and the amount of any added remuneration, including expense reimbursement, in addition to your salary
  • The dates of your first and last employment with us
  • Education and training background
  • Employee identification number (which is not your Social Security number)
  • Honors and awards you have received
  • Job title, bargaining unit (if applicable), and job description
  • Name
  • Payroll timesheets or other comparable data that are only used to account for your works time for payroll purposes: Except to the extent that release of time sheet data would reveal employee's reasons for the use of sick or other medical leave or other non-public data
  • Previous work experience
  • The status of any written complaints or charges against you while you work for the City of New Ulm, regardless of whether or not they have resulted in disciplinary action, the final disposition of any disciplinary action and supporting documentation
  • The value and nature of employer-paid benefits
  • Work location and work telephone number
  • Work-related continuing education

Private Data

All data concerning you which is placed in your personnel file and which is not addressed in the statute as public data is private data. This private data will be available to you and those members of city staff needing it to process city records. In addition, the following persons or organization are authorized by state and federal law to receive this data if they so request in certain circumstances:

  • The Bureau of Census
  • Data may also be made available through a court order
  • The Department of Human Rights
  • Federal Officials investigating compliance of Affirmative Action and Equal Employment Opportunities
  • Federal, State, and County Auditors
  • Labor organizations and the Bureau of Mediation Services
  • The State Department of Public Welfare

Optional Data

With the exception of the optional data requested, the data you provide is needed to identify you and you assist in determining your suitability for the position for which you are applying. Furnishing the optional data requested about you is voluntary.

Notice Regarding Social Security Number

This information will be used for payroll taxes, insurance purposes, and retained in the employee's data record.

Notice to Minors

Minors from whom private data or confidential data is collected have the right to request that parental access to private data be denied. If you have any questions regarding your rights as a subject of data, please contact the City of New Ulm Human Resources Department at 507-359-8235. This information is subject to change consistent with subsequent amendments to the Minnesota Government Data Practices Act.

Notice Regarding Request for Marriage Certificate for Veterans' Preference Documentation

This information will be used for documentation purposes for verifying marital status for requesting applicable spousal Veterans' Preference credits.